Editorial review

Todoist: to-do list & planner

Name: Todoist: to-do list & planner
Rating: 4.5 (250000 reviews)
Author: Doist Inc.

4.5

4.5Rating 10M+Download 4.5 / 5 starsRanking

CategoryProductivity

Download10M+

Ranking4.5 / 5 stars

RatedEveryone

RequiresAndroid 8.0+

DeveloperDoist Inc.

Screenshots

Todoist: to-do list & planner screenshot

About this app

Todoist: to-do list & planner is worth considering when your priority is Capturing tasks before they evaporate. Quick-add is the killer workflow: a widget, tile, or share-sheet action opens a single text field, natural language sets the date, and you are done in five seconds. People abandon task apps when entry is slow; Todoist has made entry nearly frictionless.

Start with Natural language date parsing: Phrases like "tomorrow 9am", "every 3rd workday", or "next month" become structured due dates as you type, in multiple languages. Competing apps have copied the idea; few match how rarely Todoist misreads intent.

Capturing tasks before they evaporate

Quick-add is the killer workflow: a widget, tile, or share-sheet action opens a single text field, natural language sets the date, and you are done in five seconds. People abandon task apps when entry is slow; Todoist has made entry nearly frictionless.

Running a personal GTD system

Projects, sub-tasks, labels, priorities, and saved filters map cleanly onto Getting Things Done and similar methods. The Today and Upcoming views give a defensible daily plan without the configuration burden of heavier tools like Notion.

Sharing lists with family or a small team

Any project can be shared, with tasks assignable to specific people and comments attached where discussion belongs. Grocery lists, household chores, and small-team checklists work well, though larger teams will hit the ceiling of what a task list can coordinate.

Natural language date parsing

Phrases like "tomorrow 9am", "every 3rd workday", or "next month" become structured due dates as you type, in multiple languages. Competing apps have copied the idea; few match how rarely Todoist misreads intent.

Cross-platform sync

Android, iOS, Windows, macOS, Linux, browser extensions, email plugins, and Wear OS all stay in sync through Doist's servers. Changes made offline on the phone queue up and reconcile when the connection returns.

Filters, labels, and views

Saved filter queries such as overdue tasks tagged @errands across all projects create custom dashboards, and projects can display as lists, boards, or a calendar. The most powerful view options belong to the paid tiers.

Karma and streaks

A lightweight points system tracks daily and weekly completion goals. It is entirely optional and easy to ignore, which is the right amount of gamification for a tool adults use for work.

Privacy & Data Safety

Doist funds Todoist through subscriptions, not advertising, and its privacy policy reflects that: no sale of personal data and no ad networks inside the app. Task content syncs to Doist's cloud, hosted on major providers, and is encrypted in transit and at rest, but not end-to-end, so the company can technically access it and will disclose data under valid legal orders. For a to-do list, that is a sane, honest posture.

An account (email, Google, Facebook, or Apple sign-in) is mandatory because sync is the product; there is no local-only mode.
Task text, project names, and comments are stored on Doist's servers without end-to-end encryption, so avoid keeping passwords or truly sensitive secrets in tasks.
The app contains no third-party advertising, and analytics are limited to product usage measurement.
Data export is genuinely easy: full backups in standard formats are available, so leaving the service does not mean losing your task history.

Advantages

Fastest task capture in the category thanks to natural language input
Reliable sync across effectively every platform, including Wear OS
Subscription-funded with no ads and no data-sale business model
Fifteen-plus years of stability from an independent, profitable company

Updates

Doist ships Android updates steadily, usually every few weeks, and maintains a public changelog, which remains uncommon among consumer apps. Changes tend to be measured rather than dramatic; the company is deliberately slow to chase trends, and the app you learn this year will still make sense next year. Occasional pricing and plan restructures have been the main source of user friction.

Deeper calendar integration, including two-way sync and calendar-style layouts for planning
Refinements to the Today and Upcoming views and to task duration handling
Incremental additions of assistant-style features for drafting and organising tasks

Editor's Assessment

Our verdict

Todoist is the task manager we suggest to people who have churned through three others: quick to feed, quiet in operation, and backed by a company with no incentive to mine your data. The free plan is a genuine trial rather than a permanent home, since project limits and gated reminders bite within weeks of committed use. If the subscription price fits your budget, this is a safe long-term choice. If it does not, simpler free tools may frustrate you less than a fenced-off Todoist.

What works

Fastest task capture in the category thanks to natural language input
Reliable sync across effectively every platform, including Wear OS
Subscription-funded with no ads and no data-sale business model
Fifteen-plus years of stability from an independent, profitable company

What to know

Free plan caps active projects at a handful, which serious users outgrow quickly
Reminders, the feature a task app arguably exists for, have long been tied to the paid tier
No end-to-end encryption of task content
Calendar-style planning and advanced views trail dedicated calendar apps

FAQ

What are the free plan's actual limits?

The free Beginner plan restricts you to a small number of active personal projects, a short activity history, and file uploads capped at a few megabytes, and it withholds features such as reminders, saved filters in quantity, and calendar layout. Completing or archiving old projects frees up slots, which is workable for light personal use.

Does Todoist work offline?

Yes, for day-to-day use. You can view, add, complete, and edit tasks with no connection, and the app syncs the queued changes once you are back online. Initial account setup and shared-project collaboration require connectivity, and rare sync conflicts are resolved automatically in favour of the latest edit.

Is Todoist good for teams?

Small teams and households, yes: shared projects, assignees, and comments cover coordination basics, and a dedicated business tier adds team workspaces and admin controls. Beyond roughly a dozen people, or once work needs dependencies, timelines, and reporting, purpose-built project tools like Asana or Linear are a better fit.

Download this App

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Independent review. Not affiliated with or endorsed by the developer.

Listed pricing: Free / Optional Pro. Availability, subscriptions and in-app charges may vary; check the destination listing before installing. Google Play and App Store links open external stores. Where offered, the APK option leads to a third-party download from APKPure, not a file hosted or independently verified by Quizooly.